Enhanced Fund Accounting: GL Code Mapping for Allocations

Below is a guide for how GL Codes, specified in Funds, are mapped into allocations. When a new gift is entered, Causeview creates the Transaction, Payment and Allocation records. GL Codes are automatically assigned based on the Transaction Record Type and Gift Type, Payment Type, and Payment Status.

To enable Enhanced Fund Accounting in your Causeview instance, follow the Enhanced Fund Accounting - Configuration Guide.

System Automation Workflow Model

The GL Code mapping is triggered by any of the following scenarios:

A new payment record is created
A payment is refunded
A payment is updated

Enhanced Fund Accounting Workflow:

GL Codes

Transaction Detail

Payment Type

Payment Status

GL - Cash - Credit GL - Cash - Debit	Record Type = Gift Gift Type = One Time Gift	Payment Type = Cash, Check, Credit Card, Credit Card (Offline), ACH/PAD	Status = Approved
GL - In Kind - Credit GL - In Kind - Debit	Record Type = Gift Gift Type = One Time Gift	Payment Type = In Kind	Status = Approved
GL - Other - Credit GL - Other - Debit	Record Type = Gift Gift Type = One Time Gift	Payment Type = Other	Status = Approved
GL - Stock - Credit GL - Stock - Debit	Record Type = Gift Gift Type = One Time Gift	Payment Type = Stock	Status = Approved
GL - Property - Credit GL - Property - Debit	Record Type = Gift Gift Type = One Time Gift	Payment Type = Property	Status = Approved
GL - Matching Pledge Installment - Credit GL - Matching Pledge Installment - Debit	Record Type = Matching Gift Gift Type = Pledge		Status = Committed
GL - Matching Pledge - Future Fiscal - Credit GL - Matching Pledge - Future Fiscal - Debit	Record Type = Matching Gift Gift Type = Pledge		Status = Committed
GL - Matching Pledge - Cash - Credit GL - Matching Pledge - Cash - Debit	Record Type = Matching Gift Gift Type = Pledge	Payment Type = Cash, Check, Credit Card, Credit Card (Offline), ACH/PAD	Status = Approved
GL - Matching Pledge - In Kind - Credit GL - Matching Pledge - In Kind - Debit	Record Type = Matching Gift Gift Type = Pledge	Payment Type = In Kind	Status = Approved
GL - Matching Pledge - Stock - Credit GL - Matching Pledge - Stock - Debit	Record Type = Matching Gift Gift Type = Pledge	Payment Type = Stock	Status = Approved
GL - Matching Pledge - Property - Credit GL - Matching Pledge - Property - Debit	Record Type = Matching Gift Gift Type = Pledge	Payment Type = Property	Status = Approved
GL - Matching Pledge - Write Off - Credit GL - Matching Pledge - Write Off - Debit	Record Type = Matching Gift Gift Type = Pledge		Status = Written Off
GL - Pledge - Write Off - Credit GL - Pledge - Write Off - Debit	Record Type = Gift Gift Type = Pledge		Status = Written Off
GL - Pledge Installment - Credit GL - Pledge Installment - Debit	Record Type = Gift Gift Type = Pledge		Status = Committed
GL - Pledge - Future Fiscal - Credit GL - Pledge - Future Fiscal- Debit	Record Type = Gift Gift Type = Pledge		Status = Committed
GL - Pledge - Cash - Credit GL - Pledge - Cash - Debit	Record Type = Gift Gift Type = Pledge	Payment Type = Cash, Check, Credit Card, Credit Card (Offline), ACH/PAD	Status = Approved
GL - Pledge - In Kind - Credit GL - Pledge - In Kind - Debit	Record Type = Gift Gift Type = Pledge	Payment Type = In Kind	Status = Approved
GL - Pledge - Stock - Credit GL - Pledge - Stock - Debit	Record Type = Gift Gift Type = Pledge	Payment Type = Stock	Status = Approved
GL - Pledge - Property - Credit GL - Pledge - Property - Debit	Record Type = Gift Gift Type = Pledge	Payment Type = Property	Status = Approved
GL - Recurring - Credit GL - Recurring - Debit	Record Type = Gift Gift Type = Recurring		Status = Approved

Viewing GL Codes in the Allocation Record

Navigate to the Allocations Related List within the Transaction and click on the allocation number to view the allocation record.

Within the Allocation Record, look for the Accounting Detail section. Here you will find the GL Debit and Credit Accounts that were automatically populated by Causeview from the Fund based on the transaction record type, gift type, payment type and payment status.

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