Below is a guide for how GL Codes, specified in Funds, are mapped into allocations. When a new gift is entered, Causeview creates the Transaction, Payment and Allocation records. GL Codes are automatically assigned based on the Transaction Record Type and Gift Type, Payment Type, and Payment Status.
To enable Enhanced Fund Accounting in your Causeview instance, follow the Enhanced Fund Accounting - Configuration Guide.
System Automation Workflow Model
The GL Code mapping is triggered by any of the following scenarios:
- A new payment record is created
- A payment is refunded
- A payment is updated
Enhanced Fund Accounting Workflow
| GL Codes | Transaction Details | Payment Type | Payment Status |
|---|---|---|---|
GL - Cash - Credit |
Record Type = Gift |
Payment Type = Cash, Check, Credit Card, |
Status = Approved |
|
GL - In Kind - Credit |
Record Type = Gift |
Payment Type = In Kind |
Status = Approved |
GL - Other - Credit |
Record Type = Gift |
Payment Type = Other |
Status = Approved |
GL - Stock - Credit |
Record Type = Gift |
Payment Type = Stock |
Status = Approved |
GL - Property - Credit |
Record Type = Gift |
Payment Type = Property |
Status = Approved |
GL - Matching Pledge Installment - Credit |
Record Type = Matching Gift |
Status = Committed |
|
GL - Matching Pledge - Future Fiscal - Credit |
Record Type = Matching Gift |
Status = Committed |
|
GL - Matching Pledge - Cash - Credit |
Record Type = Matching Gift |
Payment Type = Cash, Check, Credit Card, |
Status = Approved |
GL - Matching Pledge - In Kind - Credit |
Record Type = Matching Gift |
Payment Type = In Kind |
Status = Approved |
GL - Matching Pledge - Stock - Credit |
Record Type = Matching Gift |
Payment Type = Stock |
Status = Approved |
GL - Matching Pledge - Property - Credit |
Record Type = Matching Gift |
Payment Type = Property |
Status = Approved |
|
GL - Matching Pledge - Write Off - Credit GL - Matching Pledge - Write Off - Debit |
Record Type = Matching Gift |
Status = Written Off |
|
|
GL - Pledge - Write Off - Credit GL - Pledge - Write Off - Debit |
Record Type = Gift |
Status = Written Off |
|
|
GL - Pledge Installment - Credit GL - Pledge Installment - Debit |
Record Type = Gift Gift Type = Pledge |
Status = Committed |
|
GL - Pledge - Future Fiscal - Credit |
Record Type = Gift |
Status = Committed |
|
|
GL - Pledge - Cash - Credit GL - Pledge - Cash - Debit |
Record Type = Gift |
Payment Type = Cash, Check, Credit Card, Credit Card (Offline), ACH/PAD |
Status = Approved |
GL - Pledge - In Kind - Credit |
Record Type = Gift |
Payment Type = In Kind |
Status = Approved |
GL - Pledge - Stock - Credit |
Record Type = Gift |
Payment Type = Stock |
Status = Approved |
GL - Pledge - Property - Credit |
Record Type = Gift |
Payment Type = Property |
Status = Approved |
GL - Recurring - Credit |
Record Type = Gift |
Status = Approved |
Viewing GL Codes in the Allocation Record
Navigate to the Allocations Related List within the Transaction and click on the allocation number to view the allocation record.
Within the Allocation Record, look for the Accounting Detail section. Here you will find the GL Debit and Credit Accounts that were automatically populated by Causeview from the Fund based on the transaction record type, gift type, payment type, and payment status.
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