As an organization in order for you to claim Gift Aid on donations from individuals, the donor must:
- Have paid the same amount or more in Income Tax or Capital Gains Tax in that tax year
- Make a Gift Aid declaration that gives you permission to claim it
- Be Gift Aid eligible, meaning that all required information for the donor is present (Individual’s First Name, Last Name, Mailing Address, and Postal Code)
In order for your organization to claim a payment as Gift Aid Declared, the donor must have confirmed that they are a UK Tax Payer. They also need to approve that Gift Aid should be applied for either:
- This gift only
- This gift and all future gifts until I notify you otherwise
- This gift, all gifts made over the last 4 years, and all future gifts until I notify you otherwise
If an individual is missing a first name, last name, mailing address or postal code, then “Data complete for Gift Aid” will not be checked, making them not qualified for any Gift Aid claim even if they have a Gift Aid Declaration.
A Gift Aid Declaration can be created for an individual whether the individual has “Data Complete for Gift Aid” selected or not. However, a Gift Aid Declaration is “active” only when “Data Complete for Gift Aid” is true.
In Causeview under an individual’s record, there is a section called “Gift Aid Declarations”. In this section, there is a button called “New Gift Aid Declaration” that will allow you to create a new declaration.
When you create a new Gift Aid Declaration, you can set the type to one of the following three:
- “This Donation Only” – means you can claim Gift Aid only for the one gift the donor specified.
- “This donation, and all future” – you can claim Gift Aid on gifts received from the Gift Aid Declaration’s Effective Date as well as all gifts made going forward.
- “This donation, and all future & historic” – you can claim Gift Aid on gifts made from the Gift Aid Declaration’s Effective Date, all gifts moving forward. The Effective Date is calculated at 4 Fiscal Years prior. The Fiscal Year is based on the fiscal year specified for your organization Causeivew App Settings found in Salesforce’s custom settings.
Once a Gift Aid Declaration is created for an individual, you can see that it is populated with the Gift Aid Declaration # and other details on the individual’s record.
The Gift Aid Declaration record will show details of each gift along with its Gift Aid Amount and Gift Aid Claim Status.
When a Gift Aid Declaration is “Active”, Causeview automatically attaches payments where:
- The payment date falls within the Gift Aid Declaration’s Effective and End dates
- The payment type is considered Gift Aid Eligible
- The payment Gift Aid Claim Status is “Not Claimed”
- The payment status is “Approved”
You can set your Gift Aid Eligible payment types within the Gift Aid Tab in Causeview Settings.
When a Gift Aid Declaration becomes “Inactive” (where the individual donor’s “Data Complete for Gift Aid” is false), Causeview automatically detaches any unclaimed payments (where payment Gift Aid Claim Status is not “Not Claimed”). If the Gift Aid Declaration Effective or End dates are modified, Causeview also automatically detaches unclaimed payments where the payment date now falls outside of the range.
The Total Gift Aid Eligible Amount is a sum of all the Allocations that are considered Gift Aid eligible. An Allocation is considered Gift Aid eligible when:
- The Fund that the gift is allocated to is Gift Aid eligible
- The individual donor is Gift Aid eligible
- The Payment is Gift Aid eligible
The Gift Aid Amount is calculated at 25% of the Total Gift Aid Eligible Amount.
- As a user, you can track all gifts that are flagged as Gift Aid Eligible. When a new gift is entered, the system will check that gift to see if there is an active Gift Aid Declaration for that donor and link that gift to that Declaration.
To specify that a Fund is Gift Aid eligible, simply select the “Gift Aid Eligible” check box on the Fund record.
Excluding Gifts from Gift Aid Claim
In certain situations, you may want to exclude a specific Allocation from included in a Gift Aid claim. To exclude an Allocation, go to the Allocation record and select the checkbox for “Exclude from Gift Aid”. You will also need to provide a “Gift Aid Exclusion Reason”.
The amount of the Allocation you excluded will not be included in the Total Gift Aid Eligible Amount found on the Payment record.